What this meeting costs in salaries. The Meeting Cost Calculator takes attendees, average loaded cost per hour per attendee, meeting length (minutes), times per month and returns cost of one meeting plus cost per month, cost per year, cost per minute. Results update as you type, and the formula is shown under the result so you can repeat it in your own spreadsheet.
Operational metrics turn time and capacity into money. Small improvements in utilisation, cycle time or defect rate compound across every unit produced, so measure them regularly. Use the worked example below to check the maths against your own figures.
How the Meeting Cost Calculator works
Eight people for an hour at $50 an hour is a $400 decision every time it recurs. Put the number in the invite and meetings get shorter.
Worked example
With the example values (attendees of 8, average loaded cost per hour per attendee of $50, meeting length (minutes) of 60, times per month of 4), the cost of one meeting is $400.00; cost per month $1,600.00, cost per year $19,200.00, cost per minute $6.67. Change any figure above and the result updates immediately; use Copy results to paste the summary into a note or email.
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Frequently Asked Questions
How is cost of one meeting calculated?
cost = attendees × hourly cost × minutes ÷ 60.
Which figures do I need?
Attendees, average loaded cost per hour per attendee, meeting length (minutes), times per month. Take them from the same period and the same set of accounts or reports so the ratio is consistent, and check the example values as a guide to the units expected.
How do I use this in practice?
Measure the metric for a normal week, set a target, change one thing, and measure again. Operational gains come from many small, verified improvements.
